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Orvian SourceDesk™

Industrial sourcing built around the requirement.

Whether you need an obsolete replacement, an entire bill of material, multiple manufacturers quoted together, or help consolidating routine purchasing, Orvian SourceDesk™ gives your team one place to send the requirement and let us work through the sourcing.

Start a Sourcing Request How SourceDesk Works
What is SourceDesk?

One sourcing desk for requirements that do not fit neatly into a catalog.

Industrial purchasing is not always as simple as searching a part number and clicking buy. Parts become obsolete. Manufacturers change. Equipment ages. Bills of material contain dozens of unrelated products. Emergencies happen.

Orvian SourceDesk™ is designed for those situations. Send us the information you have, and our team can work through the requirement, identify potential sources, request pricing, review alternatives and organize the response into a usable quote.

What you can send us

  • Manufacturer part numbers
  • Equipment model numbers
  • Photos and equipment nameplates
  • Excel purchasing lists
  • PDF bills of material
  • Customer RFQ documents
  • Specifications and drawings
  • Existing supplier or manufacturer information
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SourceDesk Service

Hard-to-Find Parts

Obsolete, uncommon, aging-equipment and difficult-to-locate industrial components can consume hours of purchasing and maintenance time. SourceDesk gives your team another route when traditional searches come up empty.

Good candidates

  • Obsolete components
  • Legacy machine parts
  • Uncommon manufacturer numbers
  • Older electrical components
  • Specialty MRO products
  • Imported industrial components

What helps us search

  • Manufacturer name
  • Part or model number
  • Photos
  • Nameplate information
  • Equipment manufacturer
  • Dimensions or specifications

Possible outcomes

  • Original OEM product
  • New-old-stock availability
  • Authorized replacement
  • Cross-referenced equivalent
  • Alternative manufacturer
  • Custom sourcing path

Common questions

Can Orvian find discontinued parts?
Sometimes. Availability depends on the product and market, but we can investigate OEM channels, alternative sources, remaining inventory and potential replacement products.
What if I do not know the part number?
Send us what you have. Photos, equipment information, dimensions, manufacturer names and nameplate information can all help narrow the search.
Can you find a replacement instead?
Yes. When an original product cannot be sourced, we can investigate potential cross references or alternatives based on the information available.
BOM
SourceDesk Service

BOM & List Sourcing

Instead of asking your purchasing team to manually source dozens or hundreds of line items, send the list to Orvian and let SourceDesk work through it.

Accepted formats

  • Excel spreadsheets
  • PDF documents
  • Purchasing lists
  • Material lists
  • Bills of material
  • Maintenance parts lists

What we can organize

  • Manufacturer
  • Part number
  • Description
  • Quantity
  • Availability
  • Quoted pricing

Ideal for

  • Shutdown planning
  • Equipment rebuilds
  • New projects
  • Maintenance stock replenishment
  • Plant expansions
  • Annual purchasing lists

Common questions

How large can my BOM be?
You can submit anything from a short purchasing list to a large multi-line bill of material. Larger lists may require additional sourcing time depending on complexity.
Do all products have to be from the same manufacturer?
No. BOM sourcing is especially useful when a list contains multiple product categories and manufacturers.
Can I upload an Excel file?
Yes. Excel files are one of the easiest ways to submit larger requirements because they allow line-item information to remain organized.
RFQ
SourceDesk Service

Multi-Line RFQs

Send multiple industrial requirements in one request rather than contacting a different supplier for every category.

One RFQ can contain

  • Safety products
  • Abrasives
  • Electrical supplies
  • Tools
  • Facility products
  • Specialty industrial components

Why it helps

  • Fewer vendor emails
  • Less quote administration
  • More organized purchasing
  • One point of contact
  • Consolidated documentation
  • Simplified PO processing

Send us

  • Part numbers
  • Descriptions
  • Quantities
  • Preferred manufacturers
  • Delivery requirements
  • Alternative-product permissions

Common questions

Can I combine unrelated products into the same RFQ?
Yes. That is one of the main purposes of a multi-line RFQ. The requirement can include several categories, manufacturers and product types.
Will I receive one quote?
Whenever practical, Orvian can organize the sourced items into a consolidated quote so your purchasing team has fewer documents to manage.
Can I specify approved manufacturers?
Yes. Tell us when products must come from a specific manufacturer or when equivalent alternatives are acceptable.
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SourceDesk Service

Critical Needs

When production, maintenance or operations are waiting on a product, tell us the requirement is critical so our sourcing team understands the urgency from the beginning.

Critical situations

  • Production downtime
  • Maintenance emergencies
  • Failed equipment
  • Unexpected shortages
  • Shutdown requirements
  • Customer delivery commitments

Tell us immediately

  • Required-by date
  • Equipment status
  • Acceptable alternatives
  • Quantity needed
  • Ship-to location
  • Whether partial quantities help

Our focus

  • Identify available inventory
  • Evaluate sourcing options
  • Determine realistic lead times
  • Search alternate manufacturers
  • Communicate available options
  • Reduce sourcing delays

Common questions

Does critical mean guaranteed same-day delivery?
No. Availability and transportation depend on the product and source. Marking a requirement critical simply tells our team that speed is a major factor in the sourcing decision.
Can Orvian search multiple sources?
Yes. Depending on the requirement, we may investigate multiple manufacturers, suppliers or alternate products in an effort to identify a workable option.
Should I include the machine or equipment that is down?
Absolutely. Equipment information can be extremely valuable, particularly when the exact component number is unavailable.
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SourceDesk Service

Cross References

When the original product is unavailable, discontinued, too expensive, or carries an unacceptable lead time, Orvian can investigate possible equivalent or alternate products.

Why customers request cross references

  • Original product discontinued
  • Extended lead times
  • Brand consolidation
  • Cost reduction
  • Supplier changes
  • Availability problems

Useful information

  • Original part number
  • Manufacturer
  • Product specifications
  • Application
  • Equipment details
  • Required certifications

Important

Cross-referenced products should always be reviewed by the customer for compatibility with the intended application before installation or use.

Common questions

Will the alternate be identical?
Not necessarily. Some alternatives are direct replacements while others may differ in dimensions, materials, specifications or other characteristics. Relevant differences should be reviewed before purchase.
Can I request a specific alternate brand?
Yes. If your facility has preferred or approved manufacturers, include those requirements with your request.
Can Orvian cross-reference multiple items?
Yes. Cross-reference requests can be submitted individually or as part of a larger purchasing list or BOM.
VC
SourceDesk Service

Vendor Consolidation

Purchasing teams often spend significant time managing large numbers of suppliers for relatively routine industrial purchases. Orvian can help consolidate those requirements through one industrial supply partner.

Potential benefits

  • Fewer suppliers to manage
  • Fewer purchase orders
  • Reduced invoice volume
  • Simplified supplier communication
  • Centralized sourcing
  • Better purchasing visibility

Good consolidation categories

  • Routine MRO products
  • Safety supplies
  • Facility maintenance
  • Tools and abrasives
  • Electrical supplies
  • General industrial products

Where to begin

Send Orvian a purchasing history, supplier list, category list or group of frequently purchased items. We can review the requirement and identify areas that may be practical to consolidate.

Common questions

Do I have to move all of my purchasing to Orvian?
No. Vendor consolidation can begin with specific categories, facilities, departments or frequently purchased products.
Can Orvian work with my existing approved brands?
Yes. Let us know which manufacturers or products are required by your organization and we can structure sourcing around those preferences.
Can this help reduce small purchase orders?
Potentially. Combining multiple industrial requirements through fewer suppliers can reduce the number of individual transactions your purchasing department has to process.
Simple Process

How Orvian SourceDesk™ works

1

Send the requirement

Submit a part number, description, file, BOM, RFQ, photo or other available information.

2

Orvian reviews it

Our team reviews the request and identifies the information needed to begin sourcing.

3

We source options

We investigate manufacturers, suppliers, availability, alternatives and applicable sourcing paths.

4

You receive the quote

Available products, pricing and relevant sourcing information are organized for your purchasing team.

General Questions

SourceDesk FAQ

Do I need an Orvian account to submit an RFQ?
You can submit a sourcing request even if you are beginning a new relationship with Orvian. Additional account information can be handled as the opportunity develops.
What industries can use SourceDesk?
SourceDesk is designed for industrial and commercial organizations, including manufacturing, maintenance operations, contractors, warehouses, utilities, healthcare facilities, hospitality operations, property management, government and other organizations purchasing MRO or general business supplies.
Can I request products that are not listed on the Orvian website?
Yes. SourceDesk is specifically intended to support requirements beyond what may currently be shown in an online catalog.
Can I attach files to my request?
Yes. Files such as spreadsheets, PDFs, drawings, specifications and photos can provide valuable sourcing information.
Can Orvian quote multiple manufacturers?
Yes. A single request can contain products from different manufacturers and industrial categories.
Can I request equivalent products?
Yes. Tell us whether alternatives are acceptable and include any specifications, certifications or manufacturer restrictions that must be maintained.
Does submitting a request obligate me to purchase?
No. A sourcing request allows Orvian to investigate and quote the requirement. You can review the resulting quote before making a purchasing decision.
Put SourceDesk To Work

Have a requirement that needs sourced?

Send Orvian the information you have. Whether it is one difficult part, an entire purchasing list or a multi-manufacturer RFQ, SourceDesk can help organize the sourcing process.

Start a SourceDesk Request Contact Orvian